Privacy Policy

​SJECCD PRIVACY POLICY

San José Evergreen Community College District (SJECCD) recognizes your right to know what information is being collected about you online and how that information is used. You do not have to give us personal information to visit our websites. Sometimes we need information to provide services that you request, and this Privacy Policy, also known as Privacy Statement, explains our online information practices. This Privacy Statement is consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law. SJECCD complies with the Family Educational Rights and Privacy Act (FERPA) as it pertains to student records. This Privacy Statement applies to the sjeccd.edu, evc.edu and sjcc.edu websites and governs data collection and usage. By using sjeccd.edu, evc.edu and sjcc.edu websites, you consent to the data practices described in this statement. SJECCD does not collect any personal information about you unless you provide that information voluntarily by sending email or completing an online request, registration or application form.

Policy last revised April 3, 2019.

INFORMATION COLLECTED

The sjeccd.edu websites (including evc.edu and sjcc.edu websites), collect personal information through online forms (first and last name, home or other physical address, email address, Student ID, telephone number, school information or other identifiers that permit the physical or online contacting of an individual) only if specifically and knowingly provided by you. The sjeccd.edu websites also collect anonymous demographic information for statistical purposes and the analyses of user behavior in order to measure interest in the various areas of our site. When visiting sjeccd.edu, SJECCD automatically collects the following information about your visit:

  • Internet domain and IP address
  • Browser used, its version and operating system on which the browser is running
  • Web page from which you hyperlinked to the current web page
  • Date and time of the visit
  • Pages that were visited and the amount of time spent on each page

None of the automatically collected information constitutes personal information by the Internet Privacy and Security Act. This automatically collected information is collected for statistical analysis and is used to determine how users are interacting with our website and to maintain or improve the quality of the website.

EMAIL INFORMATION

During your visit to sjeccd.edu, you may send an email to sjeccd.edu. Your email address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. Your email address and the information included in your message will be used to respond to you, to address issues you identify, to improve this website, or to forward your message to another department for appropriate action. Please note that email is not necessarily secure against interception. If your communication is very sensitive, or includes information such as your bank account, charge card or Social Security number, you should not send it by email.

ONLINE SUBMISSIONS

During your visit to sjeccd.edu sites, you may complete a voluntary online information request form. The information collected, including personal information volunteered by you in completing the form, application or transaction, is used only for the purposes for which it was provided and will not be shared with another entity except as prescribed by law.

ACCOUNTS AND PASSWORDS

Students and employees are given online accounts and create passwords that are unique to their accounts. Passwords protect accounts from unauthorized use. SJECCD is not responsible for lost, stolen, or otherwise disclosed passwords. SJECCD employees will never ask you for your password. If you have a lost or forgotten password, you may reset it through the SJECCD Secure Login portal or contact the ITSS Help Desk for assistance.

ECOMMERCE PRECAUTIONS

Some of our web pages allow you to make donations, register and pay for classes, etc. In those instances, we will collect the information needed to fulfill your registration or acknowledge your contribution, just as though it had been made on paper. That information will be maintained and protected in accordance with the Privacy Act, 5 U.S.C. 552a, which means that it will be secured in transit to us and once received. Your contributions are processed through a secure ecommerce solution.

DISCLOSURE OF INFORMATION

The collection of information through sjeccd.edu and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. SJECCD will only collect personal information through sjeccd.edu or disclose personal information collected through sjeccd.edu if the user has consented to the collection or disclosure of such personal information. The voluntary disclosure of personal information to SJECCD by the user constitutes consent to the collection and disclosure of the information by SJECCD for the purposes for which the user disclosed the information.

However, SJECCD may collect or disclose personal information without consent if the collection or disclosure is:

  1. necessary to perform the statutory duties of SJECCD to operate a program authorized by law, or authorized by state or federal statute or regulation;
  2. made pursuant to a court order or by law; 
  3. for the purpose of validating the identity of the user; or 
  4. information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

Further, the disclosure of information, including personal information, collected through sjeccd.edu is subject to the provisions of the Freedom of Information Law, the Personal Privacy Protection Law and Family Educational Rights and Privacy Act (FERPA). SJECCD may disclose personal information to federal or state law enforcement authorities to enforce its rights against unauthorized access or attempted unauthorized access to SJECCD information technology assets.

PERSONAL INFORMATION

SJECCD may use your personally identifiable information to inform you of services provided and processes requiring your attention. SJECCD may also contact you via surveys to conduct research about your opinion of current services or of potential new services.

CONFIDENTIALITY

SJECCD is committed to protecting personal information collected through sjeccd.edu against unauthorized access, use or disclosure. SJECCD has implemented procedures to safeguard the integrity of its information technology assets. These security procedures have been integrated into the design, implementation, and day-to-day operations of sjeccd.edu, as well as limited employee access to personal information collected through sjeccd.edu as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information. SJECCD secures your personal information from unauthorized access, use or disclosure. SJECCD secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure. When personal information (such as a credit card number) is transmitted to other websites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol. Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through one of SJECCD's social networking sites, such as Facebook, Twitter, YouTube or Instagram, this information may be collected and used by others.

EXTERNAL LINKS

SJECCD encourages you to review the privacy policies of websites you choose to visit from links on sjeccd.edu. SJECCD is not responsible for the privacy policies or other content on websites outside of the SJECCD family of websites.

COOKIES

Cookies are small pieces of information that are stored by the user's browser on the hard drive of your computer. SJECCD.edu utilizes temporary and long-lasting session cookies in certain portions of its website to manage your interaction activities and to provide convenience or personalized features to save you time. You have the ability to accept or decline cookies via your browser preferences and have the option to decline. If you choose to decline cookies, you may not be able to fully experience the interactive features of this site.

DISCLAIMER

The information provided in this Privacy Statement should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through or other advice, or warranting as fail proof, the security of information provided through sjeccd.edu.

LIMITATION OF LIABILITY

SJECCD attempts to maintain the highest accuracy of content on its website. Any errors or omissions should be reported. SJECCD makes no claims, promises or guarantees about the absolute accuracy, completeness or adequacy of the content and expressly disclaims liability for errors and omissions in the content. No warranty of any kind, implied, expressed or statutory, including but not limited to the warranties of non-infringement of third party rights, title, merchantability, fitness for a particular purpose, and freedom from computer virus, is given with respect to the contents of this website or its hyperlinks to other Internet resources. References or links on this website to any specific commercial products, processes or services, or the use of any trade, firm or corporation name are for the information and convenience of the public, and do not constitute endorsement, recommendation or favoring by SJECCD, its employees or agents.

CONTACT INFORMATION

For questions regarding this Privacy Statement, please contact the ITSS Help Desk at itss.helpdesk@sjeccd.edu. If you believe that SJECCD has not adhered to this Privacy Statement, please contact us.

CHANGES TO THE PRIVACY STATEMENT

This Privacy Statement is subject to change without notice. SJECCD will occasionally update this Privacy Statement as the conditions and websites change. SJECCD encourages you to periodically review this Privacy Statement to be informed of how SJECCD is protecting your information.